St Anne's CE Primary School

GDPR

HOW WE USE AND PROTECT YOUR PERSONAL INFORMATION in line with General Data Protection Regulations– including Privacy Notices and Retention Policies

Why does the school keep information about you (parent/carer/guardian) or your child?

We collect and use pupil information under section 537A of the Education Act 1996, and section 83 of the Children Act 1989. We also ensure we have a lawful basis for processing the data.

What personal information about your child is collected?

Categories of pupil information that we collect, hold and share include:

Personal information (such as name, unique pupil number and contact details)
Characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility)
Attendance information (such as sessions attended, number of absences and absence reasons)
National curriculum assessment results
Special educational needs information
Relevant medical information

What personal information about you (parent/carer/guardian) is collected?

The School will also store basic information such as name, relationship and contact details for all parents / carers on our system so that we can contact you, and to help maintain the safety of our children. We will retain this information for the period that your child is at the school. This data will also be subject to the conditions as outlined in this notice.

What are we going to do with personal information?

Your information, and your child’s information, is used to make sure that the school teams have accurate and up-to-date information, to inform our provision - enabling us to assess and plan the best care, well-being and educational provision for your child.

We use personal information when we are seeking additional support, specialised support, funding, and care (only with your consent).

How will we keep your information secure and confidential?

All members of the school workforce (staff) have a legal duty to keep information about you and your child confidential (unless in extreme circumstances where your safety, your child’s or somebody else’s safety is compromised).

The school has a code of confidentiality which all staff must adhere to.

We use a range of systems which insist upon encryption, password protection and verification to keep information secure.

The law and your personal information

There are many government policies and Acts of Parliament which require schools to report certain personal information to other organisations. The school will not disclose personal information about you or your child without your permission/consent, unless required by law to do so.

THINK DATA PROTECTION!

For more information please read the GDPR Policies and Documentation below.

If you have any questions, please ask us.